New in 2012, vendors and exhibitors will be housed in the five Pavilions.
This will provide greater protection and security. Spaces are limited. Register now!
You will soon be able to register on-line and pay by credit card.
Artisan's Village, Vendor/Exhibitor Regulations and Application
We believe in positive thinking combined with good old-fashioned hard work and business sense! One of our goals is to help promote vendors in the Back to Batoche ~ Artisans’ Village by allowing you to write descriptions of the products you sell and include photos of products or website link you wish to feature for inclusion on our website. Hopefully this will increase business for you at the event and will serve to draw more attendees.
Online Registration coming soon!
Setup: Load-in begins noon on Wednesday July 18, 2012. Setup must be completed by noon on Thursday, July 19th, 2012. Vendor vehicles must be parked in vendor parking before noon on Thursday, July 19, 2012. Vendors not adhering to vendor parking rules may not be allowed to participate in future years.
Hours of operations:
- Wednesday, July 18, 2012 – set-up noon to 8:00 p.m.
- Artisans’ Village Opens Thursday, July 19, 2012 at noon
- Friday, July 20, 2012 – Open from 10 a.m. to 8:00 p.m.
- Saturday, July 21, 2012 – Open from 10 a.m. to 8:00 p.m.
- Sunday, July 22nd – 12 noon to 4 p.m. (Tear down may begin at 2 p.m.)
Breakdown: Load-out may begin to take place after 2:00 pm on Sunday, July 22nd, 2012. All booths in park must be removed by 6:00 p.m. on Sunday, July 22nd. Each vendor is responsible for making sure that his or her vending and camping area is clear of all debris after breakdown.
Clean up: Vendors are responsible for keeping their immediate vending area clean and presentable. Trash cans will be provided and kept emptied. Cardboard boxes cannot be put in trash containers. Break them down flat and place neatly behind your booth and they will be picked-up and recycled.
Camping: Electrified campsites are available for $25/night or $20/night.
Restrictions: Back to Batoche reserves the right to close any booth that does not adhere to the festival rules and regulations, without refund of booth fees. No toy guns, no fireworks and no firecrackers allowed to be sold. Only food vendors are allowed to sell food products unless previously approved for items such as jams and homemade products. Neither you, nor your employees, may consume any alcoholic beverages or illegal drugs while working at the Back to Batoche Festival. The Festival name, logo(s), and theme are trademarked and must not appear on any merchandise sold by vendors. Vendors agree to be responsible for all employees, Workman’s Compensation and related laws for all employees. Applicants must provide accurate technical and electrical information on their application. Any changes must be approved by the Event Manager prior to operation at festival. At the discretion of the Back to Batoche Board of Directors, vendors may be required to provide a copy of current insurance policy with liability limits of at least $1,000,000. Vendors are required to be open all hours of the event for each of the 4 days.
Security: Applicant is responsible for the security of their booth at all times. Although security is provided, Back to Batoche is not responsible for any damage, theft, loss, injury, etc. Last, but not least, please contact Event Manager if you have any concerns, problems, issues, etc. We will try to accommodate reasonable requests. If we are not aware that you have an issue, we have no way of trying to remedy it. We want you to have a successful event. We cannot make everyone happy all the time about everything, but we will work to make things as good as possible for all of you, to the extent that we can. We are not responsible for the weather or other “Force de Majeure.”
In signing this Application, applicant agrees to comply with all Back to Batoche, province of Saskatchewan and local regulations, and to save and hold harmless Back to Batoche Board of Directors, the RM of St. Louis, their employees, officers, sponsors, and agents from any loss or damage to any persons or property caused by applicant’s operation in connection with Back to Batoche, and further agrees to defend said Associates, Board, and City for any claims for such damage. While at Back to Batoche, applicant is responsible for all damage to own persons, property, or vehicles. If there is damage to the park or camping area caused by the applicant, the applicant will be responsible to repair damage. I have read and understand the above Rules and Regulations and will abide by them throughout my association with Back to Batoche. It is understood that Back to Batoche reserves the right to close, without refund, vendors not complying.
IMPORTANT
- Complete the application form with all lines filled in.
- Read the Rules and Regulations – sign at bottom of Application form that you have read them.
- Submit payment
- Additional footage requirements beyond these dimensions will be charged extra at 1% of applicable fee per square foot for food concessions. There is a 2’ allowance given beyond each booth to allow for space between booths, room to manoeuvre for securing sides, etc. If you will need extra room for storage of merchandise or operation, you will need to pay for the additional area. In other words, if your retail area takes up a 10 X 10 area, but you use an additional space behind or alongside to store merchandise, outside of the 2’ buffer zone, you will need to pay for additional space.
- Submit electricity fee of $35 for 30-amp service. LIMITED PIGTAILS ALLOWED BUT MAY CAUSE POWER OUTAGE IF USAGE IS EXCESSIF.
- All vendors are under a large tent, you will have a 10ft table and two chairs. Picnic tables are provided for dining.
- Since power is limited, the Event Manager reserves the right to distribute power as needed.
- Return all signed documents to the Back to Batoche Office no later than June 15th, 2012 TO ALLOW MAILING OF YOUR REGISTRATION PACKAGE.
- If you have passed the deadline, a late fee of $10 will be assessed for any available spaces.
Important items to remember about your participation at Back to Batoche:
- Event Manager has final decision on placement of booths.
- Previous vendors are generally given preference in acceptance.
- Once application is accepted all fees become non-refundable.
- Each vendor is responsible for his or her own GST/PST sales tax reporting and payment.
- The power fee is due at time of application. Some generators allowed in vending areas but must be pre-approved
Mailing Address:
Back to Batoche
1975 Broad Street, Regina, SK Canada S4P 1Y2
Phone: 306-423-5368 Fax: 306-584-3566
